Accepting or Declining Calendar Items

  1. Open the appointment, task, or reminder note.

  2. Click Accept or Decline on the toolbar.

  3. (Optional) Type a message in the Comments to sender field.

    By default, the sender can view your comment by viewing the item properties in the Sent Items folder. However, for a more noticeable indication when someone declines an item, the sender can select to receive a notification, as described in Receiving Notifications about All Items You Send.

  4. (Optional) Select the calendar where you want the message displayed.

  5. Click Accept (or Decline) to close the window

  6. If the calendar item is set as a recurring event, you are prompted to accept/decline all events or just this event.

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